Property Assistant (5894)

Department:Property Management
Location:9825 Sandy Rock Pl. Suite 5C
City/State:Charlotte, NC
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Please answer these questions and upload your resume:

Do you have experience reviewing and properly coding invoices?
Do you have commercial real estate experience?
Do you have a valid, current, license and clean driving record?
Please upload your resume
(.pdf, .jpg, .png, .doc, .docx, .rtf, .odt format max 5MB size):

Position Description:

SUMMARY

Assist in coordinating all areas of administration and management relating to the assigned building(s)

  • First point of contact for tenants and vendors who enter the Management office. As needed, escalate issues to Assistant Property Manager or Senior Property Manager.
  • Provide full administrative support including phone support, typing, reports, filing, and distribution of correspondence
  • Coordinate and assist with meetings/special events held at the property as requested
  • Update and maintain property contact lists and emergency information for property
  • Coordinate, schedule, and assist with deliveries to and from the dock area
  • Ensure that invoices are processed properly by coding property invoices for property manager approval, recording/maintaining invoice tracking spreadsheet, and submitting for payment
  • Maintain property work order system, including on-demand and scheduled work order input & dispatching, closing, time tracking, and general reporting
  • Create, submit, distribute, and track vendor contracts
  • Maintain Property files (electronically as well as hard copies on-site)
  • Maintain all Vendor Certificates of Insurance, W-9s, and any additional forms necessary for Contractors
  • Conduct property inspections and reports to ensure quality assurance and efficient customer service
  • Assist in reviewing and compiling monthly and quarterly reports for client and property management team
  • Assist in keeping the Client’s Policies and Procedures updated and current
  • Promote and foster positive relationships with tenants, owners, and staff
  • Coordinate Tenant Amenity/HUB meeting room requests and assist with catering
  • Order office and kitchen supplies as needed
  • Handle other duties as assigned

Position Requirements:

EDUCATION/EXPERIENCE

  • Four-year degree and 3+ years of related experience; or the equivalent combination of education and related experience
  • Real Estate experience a strong plus
  • Familiarity with commercial real estate documents and the work order process
  • Proficiency in Word, Excel, Power Point, Adobe Acrobat/PDF, and Outlook E-mailing programs
  • Strong interpersonal skills; ability to maintain professionalism in a sensitive environment
  • Excellent verbal/written communications skills
  • Strong organizational skills; detail oriented
  • Proven record of providing excellent internal and external customer service

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