Property Assistant (5894)
| Department: | Property Management |
|---|---|
| Location: | 9825 Sandy Rock Pl. Suite 5C |
| City/State: | Charlotte, NC |
| Share this: | Click to email this to a friend |
Please answer these questions and upload your resume:
Position Description:
SUMMARY
Assist in coordinating all areas of administration and management relating to the assigned building(s)
- First point of contact for tenants and vendors who enter the Management office. As needed, escalate issues to Assistant Property Manager or Senior Property Manager.
- Provide full administrative support including phone support, typing, reports, filing, and distribution of correspondence
- Coordinate and assist with meetings/special events held at the property as requested
- Update and maintain property contact lists and emergency information for property
- Coordinate, schedule, and assist with deliveries to and from the dock area
- Ensure that invoices are processed properly by coding property invoices for property manager approval, recording/maintaining invoice tracking spreadsheet, and submitting for payment
- Maintain property work order system, including on-demand and scheduled work order input & dispatching, closing, time tracking, and general reporting
- Create, submit, distribute, and track vendor contracts
- Maintain Property files (electronically as well as hard copies on-site)
- Maintain all Vendor Certificates of Insurance, W-9s, and any additional forms necessary for Contractors
- Conduct property inspections and reports to ensure quality assurance and efficient customer service
- Assist in reviewing and compiling monthly and quarterly reports for client and property management team
- Assist in keeping the Client’s Policies and Procedures updated and current
- Promote and foster positive relationships with tenants, owners, and staff
- Coordinate Tenant Amenity/HUB meeting room requests and assist with catering
- Order office and kitchen supplies as needed
- Handle other duties as assigned
Position Requirements:
EDUCATION/EXPERIENCE
- Four-year degree and 3+ years of related experience; or the equivalent combination of education and related experience
- Real Estate experience a strong plus
- Familiarity with commercial real estate documents and the work order process
- Proficiency in Word, Excel, Power Point, Adobe Acrobat/PDF, and Outlook E-mailing programs
- Strong interpersonal skills; ability to maintain professionalism in a sensitive environment
- Excellent verbal/written communications skills
- Strong organizational skills; detail oriented
- Proven record of providing excellent internal and external customer service
< Back to Careers Page