Property Assistant (6348)

Department:Property Management
Location:Raleigh, NC
City/State:Raleigh, NC
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Do you live within commuting distance of Raleigh, NC?
Do you have experience in commercial real estate?
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Position Description:


We are looking for someone to assist in coordinating all areas of administration an management relating to the assigned building(s). The Property Assistant is responsible for meeting the needs of the Property Management Team. This individual will maintain a high level of professionalism in addressing and coordinating Property Management issues including response to, and resolution of, any Property Manager, Client, and Tenant requests or concerns.

Who You Are:

  • Four year degree and 3+ years of related experience; or the equivalent combination of education and related experience

  • Real Estate experience a strong plus

  • Familiarity with commercial real estate documents and the work order process

  • Proficiency in Word, Excel, Power Point, Adobe Acrobat/PDF, and Outlook E-mailing programs

  • Strong interpersonal skills; ability to maintain professionalism in a sensitive environment

  • Excellent verbal/written communications skills

  • Strong organizational skills; detail oriented

  • Proven record of providing excellent internal and external customer service

Position Requirements:

What You’ll Do:

  • Provide full administrative support including phone support, typing, reports, filing, and distribution of correspondence

  • Coordinate and assist with meetings/special events held at the property as requested

  • Update and maintain property contact lists and emergency information for property

  • Coordinate, schedule, and assist with deliveries to and from the dock area

  • Ensure that invoices are processed properly by coding property invoices for property manager approval, recording/maintaining invoice tracking spreadsheet, and submitting for payment

  • Maintain property work order system in VUE and/or related platforms, including on-demand and scheduled work order input & dispatching, closing, time tracking, and general reporting

  • Create, submit, distribute, and track vendor contracts.

  • Maintain Property files (electronically as well as hard copies on-site)

  • Maintain all Vendor Certificates of Insurance, W-9s, and any additional forms necessary for Contractors

  • Conduct property inspections and reports to ensure quality assurance and efficient customer service

  • Assist in reviewing and compiling monthly and quarterly reports for client and property management team

  • Assist in keeping the Client’s Policies and Procedures updated and current

  • Promote and foster positive relationships with tenants, owners, and staff

  • Order office and kitchen supplies as needed

  • Handle other duties as assigned

Who We Are:

We are one of the largest diversified commercial real estate services firms in the nation committed to delivering the best to our clients through our expertise in development coupled with a myriad of value-add services and decades of experience. We strive to provide an unparalleled company culture to our employees with a focus on growth in an exciting, fast-moving organization. We can’t wait to meet you to share more about our dynamic company and how we foster an employee first work culture.

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