Property Assistant (6348)
| Department: | Property Management |
|---|---|
| Location: | Raleigh, NC |
| City/State: | Raleigh, NC |
| Share this: | Click to email this to a friend |
Please answer these questions and upload your resume:
Position Description:
Summary:
We are looking for someone to assist in coordinating all areas of administration an management relating to the assigned building(s). The Property Assistant is responsible for meeting the needs of the Property Management Team. This individual will maintain a high level of professionalism in addressing and coordinating Property Management issues including response to, and resolution of, any Property Manager, Client, and Tenant requests or concerns.
Who You Are:
Four year degree and 3+ years of related experience; or the equivalent combination of education and related experience
Real Estate experience a strong plus
Familiarity with commercial real estate documents and the work order process
Proficiency in Word, Excel, Power Point, Adobe Acrobat/PDF, and Outlook E-mailing programs
Strong interpersonal skills; ability to maintain professionalism in a sensitive environment
Excellent verbal/written communications skills
Strong organizational skills; detail oriented
Proven record of providing excellent internal and external customer service
Position Requirements:
What You’ll Do:
Provide full administrative support including phone support, typing, reports, filing, and distribution of correspondence
Coordinate and assist with meetings/special events held at the property as requested
Update and maintain property contact lists and emergency information for property
Coordinate, schedule, and assist with deliveries to and from the dock area
Ensure that invoices are processed properly by coding property invoices for property manager approval, recording/maintaining invoice tracking spreadsheet, and submitting for payment
Maintain property work order system in VUE and/or related platforms, including on-demand and scheduled work order input & dispatching, closing, time tracking, and general reporting
Create, submit, distribute, and track vendor contracts.
Maintain Property files (electronically as well as hard copies on-site)
Maintain all Vendor Certificates of Insurance, W-9s, and any additional forms necessary for Contractors
Conduct property inspections and reports to ensure quality assurance and efficient customer service
Assist in reviewing and compiling monthly and quarterly reports for client and property management team
Assist in keeping the Client’s Policies and Procedures updated and current
Promote and foster positive relationships with tenants, owners, and staff
Order office and kitchen supplies as needed
Handle other duties as assigned
Who We Are:
We are one of the largest diversified commercial real estate services firms in the nation committed to delivering the best to our clients through our expertise in development coupled with a myriad of value-add services and decades of experience. We strive to provide an unparalleled company culture to our employees with a focus on growth in an exciting, fast-moving organization. We can’t wait to meet you to share more about our dynamic company and how we foster an employee first work culture.
< Back to Careers Page